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productivity

I agree with SCIENCE: Multi-tasking is multi-failing

by Andy Jenkins on March 16, 2010

You ever find yourself unable to recall whether you remembered to do that thing you needed to do? You remember starting, but you can’t remember finishing. (Confession: this happened to me TWICE this week… so far!)

Shame on me!

This is just a symptom of a terrible disease that infects all of us serial entrepreneur types. It’s a trap that’s so subtle, we almost never see it. Ask yourself this:

Do you think that multi-tasking is not only *possible* but that you are *good* at it?

Fact: You’re wrong. I read this article a while back and dang if it hasn’t been unpleasantly stuck in my craw since then – I’m anxious to hear what you think, too:

http://chronicle.com/article/Scholars-Turn-Their-Attention/63746/

I used to *think* I was good at juggling 4 or 5 things at once because when I did, I *felt* like I had accomplished a lot.

But science is proving over and over that that *feeling* of increased accomplishment is nothing more than an ILLUSION.

Juggling is hard work. It FEELS like you have been busy – but once you stop juggling, you’re in the identical state that you were when you started. Juggling doesn’t advance ANYTHING.

But WHY are we so easily able to fool ourselves? We should be SMARTER than that, right?

It turns out that’s partly due to biology and evolution. Our brains are BIOLOGICALLY capable of paying attention to FAR MORE information than our memory is capable of recording or processing.

That’s because when you’re subject to the law of the jungle, you have to constantly search for threats, but 90% of the time, whatever catches your eye turns out to be nothing.

So the brain is BUILT to save your internal memory from remembering unimportant stuff and once you eliminate it from your vision, it disappears from your brain forever.

The problem is, when you multi-task, you can’t help but spread your attention WAY too thin. Memory and imagination require a LOT of processing power.

But Attention takes a lot of braincells too, and since it’s “older” in evolutionary terms, it gets preference over the more advanced parts of the brain.

You don’t use any LESS brain power – those brain cells are blazing at lightning speed, so you FEEL like you’re THINKING. But you won’t actually LEARN anything.

It might make more sense if you compare brain power to muscle power – you could use your muscles to say, build a shed in your backyard – OR you could run laps around the block.

BOTH would fatigue you, and your body would tell you that both tasks FEEL identical. But on one hand, you’ve accomplished something. On the other hand, all you’ve done is waste energy.

That’s not to say multi-tasking is ALWAYS wrong.

There’s just too much to get done with too little resources for us to NEVER try to do 2 things at once. But the key is in being selective.

If you’re doing “BUSY WORK”, you don’t have to occupy your big old brain. :) Mindless tasks SHOULD be multi-tasked.

But whenever you’re DEVELOPING your business, give it your FULL attention.

Any time you’re doing something NEW or trying to LEARN, you CANNOT multi-task and expect to absorb ANYTHING meaningful.

But it’s ultimately up to YOU to sort your workload properly.

And this is not just my opinion, but it is scientific FACT. Lab coats were involved. They might even have used beakers and Bunsen burners. And the metric system, too!

:D

But seriously, resist the temptation – fight the bad habits. Entrepreneurs like us really DO think differently than most folks…

But that doesn’t mean we have brains that are magically different. Just like computer hardware, there are limitations on what we can ACTUALLY do, and we’re not always the best judge.

Do yourself a favor.

Until the end of THIS month, when you are doing something you need to LEARN, turn off your cellphone, disconnect the wifi, and find a quiet, still place to consume that info.

See how much better you do, how much more you get done without distraction, and then come over to the blog and thank me. :)

NOTE: If this idea makes you *uncomfortable* then you NEED to do this exercise the WORST! URGENTLY! Because you’re addicted to that illusion of accomplishment, and it’s holding you back.

I promise you, it’s HURTING your business, and it’s HURTING your potential for success.

Until next time, CONQUER through FOCUS!
Andy

P.S. I know some of you are just itching to argue with me, but if you read the article here how do YOU interpret it? I had my doubts, but I’ve changed my mind.

Are you magic and can truly multi-task? Or have you fallen into this trap, too? Please share your thoughts here on the blog!

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Hot Fresh Productivity in 30 Minutes or Less

by Andy Jenkins on January 26, 2010

You’ve probably seen the massive ad campaign Dominos Pizza has rolled out to unveil how they completely revamped their pizza recipe, right?  If you watch TV at all, I don’t see how you could have missed it.

Maybe it’s just me.  I’m on a diet AGAIN, and all I seem to see on TV are pizza commercials. :)

Anyways, whether or not it’s a good idea to tell people that your old recipe was BAD, I won’t get into here. :)

What it made me think of was how they USED to advertise back in the day.  As you know, Dominos didn’t rise to prominence because of *tasty* pizza.  They came up because they were *fast* pizza.

“Hot Fresh Pizza In 30 Minutes Or Less” was the mantra until the realities of public safety set in.

I remember thinking at the time that it was pretty amazing that they could take the entire production from raw materials to a finished product on your doorstep in less than half an hour.

As someone going through a pepperoni withdrawal (shutup) – I KNOW what it’s like to want a pizza and want it NOW, I can tell you, the appeal in that 30 minute pitch is VERY STRONG! :)

This huge, multi-million dollar business was built one little 30 minute pizza pie at a time.

And it got me thinking, how many tasks do I have every day that I put off?  Probably hundreds.  How about you?  And even though they’re not monumental, there’s a ton of stuff that I NEED to do in business and life that just doesn’t get done if I don’t address it.

And yet, I procrastinate.  We all do.

So the last time I saw a Dominos commercial, I started to think…

Of those tasks I put off, how many are more difficult than making a pizza?  (This might sound silly, but bear with me.)

Actually, not that many of them.  Most of the stuff I put off because it’s boring.  It’s busy work.  Mentally, I draaaaaaag it out so that it seems like it would be hours and hours of tedium.

But they’re really mostly things that I could take care of in LESS than 30 minutes if I would just shut up and do it already.

Dominos took a task just like that – a menial, mechanical task like making and baking a pizza – and decided to approach it as a problem of speed.  How FAST can we solve this problem?

And I thought, “what a great way to approach these same problems in my own business!”

So I’ve been doing this little exercise lately, and I thought I would share it since it’s been so beneficial.  The extra productivity really helps especially in the “slow” season after the holiday.  :)

When I start my work day, I just go through my long LONG list of stuff to do and I try to identify which ones are just “making pizza”.

In other words, which things could I just get out of the way and never worry about AGAINin 30 minutes or less?

I was AMAZED at how many of these I had – some of them I’d been putting off for WEEKS!

- Re-record 5 minutes of audio: 13 minutes
- Write 2 newsletters: 27 minutes
- Answer the day’s most important emails: 13 minutes
- Find something to tweet and tweet it: 4 minutes

These are all things that I made a snap judgement to delay, because “I don’t have time to do that right now”.  And look, once I just DID it, I was done with ALL of them in less than an hour!

You build a wall one brick at a time, and you can build a pizza empire one pie at a time.  Why not attack your day the same way?

We all get bogged down sometimes by looking at a massive amount of tasks that we can’t really see one-by-one anymore.  It just seems like “so much to do” and we get stressed and we procrastinate, and that’s no good.

That’s lost money.  And worse, that’s lost TIME! You can always make more money, but all the time you have is all the time you get, right?

So stop putting off what you need to do and go through your task list and start “making pizza” for yourself.

Like this blog post, for example.  Hot and Fresh, straight to you!  :)   (And it only took me 15 minutes!)

Until next time,
Andy

P.S. So what happens if you’re late?  If you’re Dominos, that meant the pizza was free.  In your case, either power through it or just chalk it up to “progress made” and move on to the next thing.  Big orders take time to prepare, right? :)

Pick it back up the next time you’re “making pizza” and you’ll have turned a big problem into a small one by taking it one step at a time.

P.P.S.  Try and get some of your own pending tasks out of the way today “in 30 minutes or less” and if you have time left over, leave a comment below and let me know how it worked for you!

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